How to Use Notion To-Do List to Manage Tasks
Notion, a San Francisco-based startup is aiming to replace dozens of apps and services for you. On their homepage, Notion claims toreplace note-taking apps such as Evernoteand OneNote,project management tools, finance apps, and task management software. True to their claim, Notion has added meaningful additions to make the centralized experience flawless. Speaking of task management, you’re able to easily replace dedicated to-do apps such as Todoist, TickTick, or Microsoft To-Do and Notion to-do list instead.
Unlike dedicated task management apps, Notion relies on templates to create the upcoming plan for the week. The company also has added a reminders add-on to send notifications on mobile devices. However, it’s not devoid of issues either. Let’s explore Notion’s task management capabilities in detail.
Use Notion To-Do List to Manage Tasks
There are two ways to manage tasks in Notion. you may either start from scratch or take help from one of the built-in task management templates to handle tasks. In the example below, we will create a task management system using a Notion template. Follow the steps below.
1.Open Notion and sign in using your account credentials.
2.Create a new workspace, insert a relevant cover image, emoji and give it a relevant name.
3.Use theTemplates sectionand search for the Weekly Agenda template under the Personal menu. It’s one of my favorite templates to manage tasks during a hectic week and I recommend every Notion beginner to give it a try.
4.You will notice each weekday and an archive option.
Now that you have imported the template, it’s time to add tasks and details and learn how to use reminders to get notified about a task.
Add Tasks in Notion
Let me be clear. You can add a to-do item at any part of Notion. Here, we will implement tasks in the imported template.
Under weekdays, you will find the + icon. Click on it to open the type of items available to add. Choose To-Do from the pop-up menu. Similarly, you can add as many tasks for a day in the template.
Unfortunately, there is no way to add more details, sub-tasks, or attach files to a specific task in Notion. We have a workaround for that as well (see later section). However, there is a way to add reminders to tasks. Let’s understand that.
Add Reminders to a Task in Notion
Now that you have added tasks in Notion, let’s explore how to use the reminders function. Go through the steps below.
1.Move to a task that you want to get reminded about.
2.Use ‘/’ command and type remind. Notion will showDate or reminderoption. Click on it.
3.you’re able to either selectToday or Tomorrow. Select the relevant option and you will see it added to a task.
4.To change the due date and time, click on the current date option, and it will open the pop-up menu to change the date and time. For long tasks, you can also assign End date.
Repeat the process for all tasks and you will end up with robust task management system in Notion.
Use Task Cards to Manage To-Do
Due to its flexibility, Notion also allows you to manage your to-do list in kanban style. Simply create a Trello-like board on a Notion page and start creating cards under activities.
These task cards offer a huge advantage compared to a simple to-do list. For example, you can click on any card and add additional details such as comments, email, phone, and notes. The possibilities are endless here. It’s up to you how you want to create and manage a specific task in Notion.
Notion Task Management Limitations
As I mentioned earlier, Notion’s task management capabilitiesaren’t free of issueseither. Power users will find it lacking on several fronts. Let me elaborate on them.
Wrap Up: Use NotionTo-Do List
You can easily replace your basic task management schedule with Notion. However, power users may find it lacking on multiple fronts. If you are fine with the limitations above then go ahead and develop a task management system in Notion.
Parth Shah
Parth previously worked at EOTO.tech covering tech news. He is currently freelancing at TechWiser, Android Police, and GuidingTech writing about apps comparisons, tutorials, software tips and tricks, and diving deep into iOS, Android, macOS, and Windows platforms.
